TERMS & CONDITIONS
BY HIRING SHOT BY SHONA YOU ACCEPT THE TERMS & CONDITIONS SET OUT BELOW.
“The Photographer” refers to Shot by Shona.
“The Client” refers to the person or party booking Shot by Shona.
“The Job” refers to any booking confirmed via email between The Photographer and The Client.
PAYMENTS
- A 50% non-refundable deposit is required to secure the booking.
- The remaining balance is due no later than one month before the event, unless otherwise agreed in writing.
- Where no event is involved such as portraits or branding shoots, full payment is due within 30 days of the job date or on delivery of the images, whichever comes first.
- Payments will be detailed clearly on the invoice provided.
CANCELLATIONS & RESCHEDULING
- If The Client cancels, any monies already paid are non-refundable.
- Cancellations made less than 48 hours before the job require full payment.
- Cancellation terms also apply to postponed jobs if The Photographer is unable to attend.
- This is due to preparation, research and pre-shoot planning already carried out.
- If The Photographer cancels due to illness, injury or unforeseen circumstances, a replacement will be arranged where possible. If no replacement can be found, a full refund of payments made will be issued within 7 days.
LIMITATIONS OF LABILITY
- In the unlikely event of equipment failure, data loss, theft or total photographic failure, The Photographer’s liability is limited to a refund of the amount paid.
- For partial file loss, refunds will be proportionate to the files lost.
- The Photographer is not responsible for environmental conditions beyond their control such as weather, lighting or location aesthetics.
- The Photographer cannot guarantee delivery of specific requested images, except under conditions fully controlled by The Photographer.
- The Photographer reserves the right to refuse to create any image that infringes copyright laws, endangers safety, or risks damage to property or equipment.
- In the unlikely event of a total photographic failure, loss of photographs or the digital files have been stolen or destroyed including but not limited to camera, hard drive or equipment malfunction, neither party shall be liable for indirect or consequential loss.
PHOTOGRAPHY COVERAGE
- The Client understands that images are taken at The Photographer’s professional discretion.
- The Photographer only delivers images they are fully satisfied with.
- Not all elements of the job may be captured due to circumstances outside The Photographer’s control.
SPECIAL REQUESTS & SHOT LIST
- Special requests must be provided in writing before the shoot.
- Requests will be considered but are not binding promises.
- The Photographer cannot guarantee to capture all requested images, though every effort will be made.
TIMINGS & PACKAGES
- Job length and pricing are agreed prior to commencement.
- If The Job finishes early, the full quoted fee still applies.
- Additional fees apply if coverage is required beyond agreed hours.
- The Photographer is entitled to regular breaks and a meal break for full or half day jobs.
- Image numbers are approximate and dependent on conditions such as weather, cooperation and timing.
ARTISTIC LICENCS
- The Photographer retains full artistic licence regarding image selection, composition, and editing style.
- Editing style will reflect The Photographer’s portfolio and professional judgement.
- The Client cannot reject images based on style, composition, or colour preferences.
TRAVEL & ACCOMMODATION
- The travel costs are usually charged at HMRC’s standard 0.45p per mile.
- Where overnight accommodation is necessary, costs will be communicated to The Client.
EDITING & ALTERATIONS
- Basic colour correction and editing are included.
- Major re-editing requests may incur additional charges at The Photographer’s discretion.
DELIVERY OF IMAGES
- Images are delivered via an online gallery Pixiset within the agreed timeframe.
- Galleries remain online for 365 days. After this time, images may be deleted and re-delivery may incur fees.
- RAW unedited files are not provided under any circumstances.
MODEL RELEASE
- The Client and any subjects photographed hereby grant Shot by Shona the irrevocable and unrestricted right to use and publish photographs in which they may be included for the promotion of the Photographer’s business and services.
- This includes use in portfolio, website, social media, editorial, trade, advertising, exhibitions, and any other lawful purpose, in any manner and medium.
- The Client releases the Photographer from any and all claims and liability relating to the use of the images.
- If The Client does not wish their images to be used for promotional purposes, this must be agreed in writing prior to the job.
COPYRIGHT & USAGE
- All images remain the copyright of The Photographer worldwide.
- Clients receive a personal usage licence, permitting use on social media, newsletters and online platforms.
- Commercial use requires prior written consent and may incur additional fees.
- Images may not be altered, filtered or re-edited by The Client including Instagram filters or editing apps.
- The Photographer retains the right to use images for portfolio, website, exhibitions, advertising, and promotion, unless The Client opts out in writing.
FORCE MAJEURE
- Neither party shall be liable for failure to perform duties due to causes beyond their reasonable control such as illness, natural disasters, pandemics or accidents.
- In such cases, efforts will be made to provide a replacement photographer. If not possible, refunds minus costs already incurred will be issued.
SAFTY & BEHAVIOUR
- Clients and guests are responsible for their own safety during the shoot.
- The Photographer will not work in unsafe or unlawful conditions.
- If The Photographer experiences threatening, abusive, or unsafe behaviour, coverage will be terminated immediately with no refunds.
AGREEMENT
By booking Shot by Shona, The Client confirms they have read, understood and agreed to these Terms & Conditions.